IT person needs:

Florida Master Codes Files  (allcodesFY05.zip)

Youth2c.db	Project Codes database (pdf)	1/3/04	FY2004 Must convert any County-added Projects to correct State code. projects2_4.zip
Youth2c.px	Project Codes index	1/3/04
Youth2c.xg0	Project Codes index	1/3/04
Youth2c.yg0	Project Codes index	1/3/04
Youth2e.db	Award Codes database (pdf)	6/11/03	Codes are up to County, use ex. files or use own awards2_4.zip
Youth2e.px	Award Codes index	6/11/03
Youth2g.db	Activity Codes database  (pdf) 7/21/05 new FL Activity codes (pdf)	7/21/05	FY2005 Must convert any County-added Activities to correct State code. activities2_5.zip
Youth2g.px	Activity Codes index	7/21/05
Youth2y.db	Project Literature database (pdf)	10/02/01	not updated since '99, can use your county version, if you have made edits literature.zip
Youth2y.px	Project Literature index	10/02/01
Youth2y.xg0	Literature .xg0 index	10/02/01
Youth2y.yg0	Literature .yg0 index	10/02/01

Hispanic or Latino: A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.

Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, of the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Individual enrollments on the Member/Leader screen 
The version 2.4 update converted existing v 2.3 entries to the new Ethnic and Race codes as follows:

Mixed Race Lists (can use either the built-in Report or the Custom report)

1) Member/Leader List (built-in report)

Report|Member/Leader List| pick M,C,G,P,A,R,O (all Members, Leaders, and Others),  pick Ethnic Code, pick N,R,T,A,I (all Status codes).  See Example Report in manual (on gold paper).

Group Youth & Group Volunteer Enrollments 
Forms for Group Youth Enrollment and for Group Volunteer Enrollment capture Hispanic/Not Hispanic Ethnicity, plus Race distribution.

Clubs- new and revised Delivery Modes

1. Clubs to be identified as Organized Clubs: 
    a) 4-H Community Clubs 
    b) 4-H In-School Clubs* 
    c) 4-H After-School Care Clubs* 
    d) Military 4-H Clubs* 
2. Special Interest/Short-Term programs (not including Day Camps*) 
3. a) 4-H Overnight Camping programs 
    b) 4-H Day camping programs* 
4. 4-H School Enrichment programs 
5. 4-H Individual Study/Mentoring/Family Learning programs 
6. 4-H School-age Child Care Education Programs (not including organized club*) 
7. 4-H Instructional TV/Video programs

* Delivery Modes changes beginning with version 2.4. Review your organized Clubs and assign them to In-School Club, After-School Club, or Military Club, if those apply.

List existing Project Codes, Activity Codes

FL master Project codes and Activity codes replace and may alter the meaning of County-added ones, if you added any.  Printing lists before and after copying new FL master codes will help you identify members who need Project or Activity codes corrected to match the FL master list entries.  New Activity codes were added 7/21/05, Project codes unchanged since 1/04. 

1) print a Project Statistical Report - Gender to show your existing Project codes and their meaning:

Report|Statistical Reports|Member/Leader Projects, pick M, C, pick Gender, and Print.  See Example Report in manual (on white paper)

2) print an Activity Statistical Report - Gender to show your existing Activity codes and their meaning

Report|Statistical Reports|Member/Leader Activities, pick M, C, pick Gender, and Print.

NetMeeting

NetMeeting to IFAS     

NetMeeting is a neat tool for remote computer support that 4-H, the IFAS HelpDesk, the IFAS District Computer Support people, and Nancy Johnson can use to help you evaluate and fix problems on your computer over the internet.  You don't have a microphone (or speakers) to use NetMeeting to let an IT person work on your computer from a remote location. 

NetMeeting delivers a complete Internet conferencing solution for all Windows users with multi-point data conferencing, text chat, whiteboard, and file transfer, as well as point-to-point audio and video. You need speakers to hear audio, and a microphone to send audio--actually headphones with a microphone is best.  If you have Windows XP or 2000, it's part of the Windows operating system, just follow the instructions in NetMeeting to IFAS.  

Everyone should be able to use NetMeeting, call someone else, and let them see watch what you are doing as you check settings on your computer, or do things that cause error messages in Blue Ribbon Youth Enrollment.  Those who are behind a firewall (many County IT controlled networks) probably won't be able to do Remote Desktop Sharing with an IFAS IT Support Person or Nancy Johnson.  Remote Desktop Sharing means you give someone else control of your computer remotely and they run it from their keyboard and mouse (you can only watch). 

Windows XP  NetMeeting is hidden until you go to Start|Run type in conf, and do the setup for it.

Windows 2000  Click Start|Programs|Accessories|Communications, and then click NetMeeting.

If you have Windows 95, 98, ME, or NT 4.0, go to the Netmeeting Home page http://www.microsoft.com/windows/NetMeeting click on "Download" and then download and install the needed software.  As of 7/15/04, the current version was 

A. Setup NetMeeting to point to ils.ifas.ufl.edu --the IFAS ILS server:

1. Under Tools|Options-General-mark "logon to a directory server when NetMeeting starts" and

2. type in ils.ifas.ufl.edu instead of the "Microsoft Internet Directory" that is prompted in the Directory box. Check show the NetMeeting icon on the taskbar.

3. Click on the Security tab, and mark both boxes:
"I prefer to receive secure incoming calls..." and 
"I prefer to make secure outgoing calls", then click OK.

The IFAS HelpDesk staff (352) 392-4636 suncom 622-4636 and/or your County IT should be able to help you get NetMeeting working.  Please don't call Nancy Johnson with technical questions about NetMeeting.  

B. Remote Desktop Sharing with NetMeeting:

 This is extremely useful for fixing problems, but is often restricted to IT dept. directly responsible for the computer, because of security risks.  If your network server is maintained by IFAS, you can probably do Remote Desktop Sharing with IFAS support staff.  If you dial-up through a standard modem/phone line connection, you probably can do it, but it might be too slow to be useable.  I understand that DSL phone line connections routinely block this ability.  Each county will have to investigate whether it is permitted.

When you are ready to give control of your computer to an IT support person, open NetMeeting and

1. go to Tools|Remote Desktop Sharing| and mark "Enable Remote Desktop Sharing on this computer". 

2. Click on Call|Directory and click on the person you are calling.

3. Receiving person hears a ring chime, and sees a message that someone is calling.  Click on "Accept the call" to establish a connection.

4. Then the person handing over control clicks on the lower left Sharing icon (hand passing window),

5. then double-clicks on Desktop in the list,

6. then clicks the Allow Control button,

7. then marks "Automatically accept requests for control"

8. then Close button.  At this point NetMeeting closes and your mouse and keyboard no longer control the desktop.  The person who is controlling the desktop remotely will be using their mouse and keyboard and you will see the screen changing.

After the session is finished, go to Tools|Remote Desktop Sharing| and uncheck "Enable Remote Desktop Sharing on this computer". 

Alternate Gatekeeper Setup for NetMeeting 

• used when a Conference number has been issued for a Univ. of Florida Gainesville campus/IFAS videoconference.  

• This is the same conference number as Polycom videoconferencing units connect to.

• You need speakers to hear audio, and a microphone to send audio--actually headphones with a microphone is best

Questions?  
Nancy Johnson         ph (352) 392-2941 x231 suncom 622-2941 x231
Univ. of Florida         fax (352) 846-0999 
4-H Youth Development 
PO Box 110225 
Gainesville, FL 32611-0225
web  https://4h.ifas.ufl.edu/4hbr 
reporting 4HRept@mail.ifas.ufl.edu  to Nancy only
Blue Ribbon list 4hbr-L@lists.ifas.ufl.edu   to all on list
literature 4HLit@mail.ifas.ufl.edu 

You should always contact Nancy Johnson in the State 4-H Office before calling MarTech.   Nancy can answer questions about how Florida uses the program (states devise their own codes and implemetation rules).  MarTech can help with technical questions about setting it up on a network, and evaluating whether a problem is a bug in the program, corrupt data that Datafix repair program can't handle, or a local computer hardware problem.

MarTech's phone number is (715) 845-2784
MarTech email for support is staff@martechsys.com

Training

One-day training  for 4-H support staff and agents was offered by Nancy Johnson of the State 4-H Office during the first 2 weeks of January 2004 at various Extension offices around the state.  Sessions ran 9am-4pm local time, with an on-site lunch (everyone paid a share).  The Gainesville UF session was videotaped.

New users should view the Intro training videotapes before the "Intermediate" ones from the Jan. 2004 session.

2004 Training Videotapes "Intermediate"

The January 2004 Blue Ribbon Youth Enrollment Training conducted by Nancy Johnson is available as a set of 2 videotapes that can be borrowed from Nancy Johnson or your IFAS District Computer Support person.  

Videotapetime.pdf is a list of the contents of each videotape with times-allows you to skip to a particular section of interest if your VCR can display elapsed time.  These videos are meant to be viewed where you can also be looking at the Blue Ribbon Youth Enrollment computer screens.  Unfortunately, the videotape screens are very fuzzy and you will want to follow the cursor movements and read the text on your own computer monitor.  The PowerPoint slides

Tape 1  MS Powerpoint slides  (as powerpoint, screens as pdf)